Q&A – Emails

Q. We have had several conversations in our company regarding emails as official records. I was wondering if you could give me your opinion as to what emails may be considered official records and is there any regulation on archiving? The statute seems unclear on this.

A. No mention of email exists in the statute; however, there have been some arbitration cases heard about email. One case held that emails between board members using their personal computers were not a part of the records and emails between management and the board members and officers are a part of official records. Management responses to owner inquiries made by email are also official records.

About Fred Gray

Fred Gray is the owner and President of Gray Systems, Inc and is a licensed general contractor in the state of Florida. Fred has been part of the Community Association Manager Continuing Education industry in Florida since 1988.
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