News/Announcements

Legislative Update

The 2022 Florida legislative session ended Friday, March 11, 2022. They did have to come back on Monday, the 14th to finalize the budget, which is the only bill they must pass each year. We do not normally publish information about legislation until it is signed by the governor. This...

Big Data and AI in Construction

Hello and Best Wishes for the Holidays! As a part of our ongoing services for the construction industry, I decided to change how we use our newsletter platform; to serve as an aggregator of what I feel is useful information for those in the construction industry looking to stay on...

Alert Concerning Community Association Estoppel Certificates

Greetings to all of our community association managers and a belated welcome to 2024. I would like to start our monthly newsletters for this year with a Legislative Alert concerning Community Association Estoppel Certificates. What you should know: Senate Bill 278 has financial impacts on community associations. The original filed...

February 2025 | Q&A Clarifications and Upcoming Board Member Certs

I would like to provide information on several topics I have received questions about and attempt to provide some clarifications. Condominium and HOA Board Member Certification There has been much confusion and misinformation about these new requirements. I will try to simplify the issue.   I understand the confusion regarding...

Updating Your Condos plus Saturday Board Cert Classes!

The Importance of Modernizing Common Areas in Florida Condominium Buildings Guest contributor, Jeff Solomon In Florida’s competitive real estate landscape, the aesthetic and functional appeal of common areas in condominium buildings plays a critical role in attracting residents and maintaining property values. Common areas, such as lobbies, hallways, clubhouses, pools,...

Ask Fred-What’s inside may be a part of common elements.

Question: I understand that areas in the condominium I manage are a part of the common elements, but are there any portions within each condominium that are also common elements? Answer: Section 718.108 may be the statute to review. Section 718.108 defines the common elements of the property, which includes...

The Law Spot-Time Away Serving Counts Toward Licensure

Members of the Florida National Guard or the United States Armed Forces Reserves have a special type of benefit afforded them under Section 250.483 of the Florida Statutes. Under the statute, a member of the Florida National Guard or of a branch of the United States Military Reserves who seeks...

Are Goats Great Gardeners?

Believe it or not, the trend to let a few goats loose on association property is regaining some steam and growing again. Goats aren’t picky, so they won’t distinguish between a petunia or a dandy lion, but if clearing a large area of brush or weeds is your goal, a...

CAM Position Job Description-Bryn Mawr Homeowners Association

Part time manager for a homeowners association in Southeast Orlando, 20 hours per week, 5 days a week, up to 5 hours per day. Will be responsible for: Property inspections related to violations of HOA Covenant Restriction documents’ rules and By-laws Bookkeeping Posting payments Obtaining vendor bids for contracts Must...

Ask Fred-Seal the Deal!

Seal the Deal! Question: Two of the members of our association asked if our notary public may perform their marriage ceremony. Our notary is fairly new and didn’t know the answer. May a notary public in Florida perform a marriage ceremony? Answer: Pursuant to Florida Statute section 117.045, the answer...

The Law Spot-Online Notary Services

Online Notary Services House Bill 409 makes several changes to the laws governing notary services, which took place on January 1, 2020. The changes effect several Florida Statutes. The changes to the notary statutes include providing that a notary’s electronic signature that must be retained under the notary’s sole control...

Updating Your Condos plus Saturday Board Cert Classes!

The Importance of Modernizing Common Areas in Florida Condominium Buildings Guest contributor, Jeff Solomon In Florida’s competitive real estate landscape, the aesthetic and functional appeal of common areas in condominium buildings plays a critical role in attracting residents and maintaining property values. Common areas, such as lobbies, hallways, clubhouses, pools,...

February 2025 | Q&A Clarifications and Upcoming Board Member Certs

I would like to provide information on several topics I have received questions about and attempt to provide some clarifications. Condominium and HOA Board Member Certification There has been much confusion and misinformation about these new requirements. I will try to simplify the issue.   I understand the confusion regarding...

Alert Concerning Community Association Estoppel Certificates

Greetings to all of our community association managers and a belated welcome to 2024. I would like to start our monthly newsletters for this year with a Legislative Alert concerning Community Association Estoppel Certificates. What you should know: Senate Bill 278 has financial impacts on community associations. The original filed...

Big Data and AI in Construction

Hello and Best Wishes for the Holidays! As a part of our ongoing services for the construction industry, I decided to change how we use our newsletter platform; to serve as an aggregator of what I feel is useful information for those in the construction industry looking to stay on...

Legislative Update

The 2022 Florida legislative session ended Friday, March 11, 2022. They did have to come back on Monday, the 14th to finalize the budget, which is the only bill they must pass each year. We do not normally publish information about legislation until it is signed by the governor. This...

Condominium Association Manager

Job Description Look for a full time on-site licensed CAM for a large Condominium Community in Tarpon Springs, FL. Must have at least five (5) years of experience in managing condominiums. The ideal candidate is experienced in Accounting (TOPS Software), Budgeting, Preparing Financials. Board Meetings and Preparing Agendas, Minutes, Newsletters,...

Are Drones Roaming Overhead?

Are Drones Roaming Overhead? If you’re hoping that you and your members and owners can keep drones from flying overhead, you’ll be disappointed in what the law has to say on the subject. The controlling law is the Unmanned Aircraft Systems Act. It is Florida’s companion statutes to federal laws...

Ask Fred-Due to an emergency

Question: My association closed much of the association’s property after Hurricane Irma to repair damages caused by the hurricane. The fallout by association members was shocking. I am pretty sure that the association was within its rights to limit access to association property due to an emergency, but can you...

The Law Spot-In the event of an emergency…

The Florida statutes grants emergency powers to associations when damage has been caused by an event and the state has declared a state of emergency in the area that the association is located. Section 720.316 of the Florida Statutes detailed the emergency powers, which include holding board meetings or canceling...

Current or null and void?

Did you know you can look up any licenses community association firm, community association manager, pre-licensure provider, or continuing education provider? The Florida Department of Business & Professional Regulation allows anyone to see the status of a license held by community association professionals. If you hold a current license your...

Don’t Vape on Me

Don’t Vape on Me Vaping isn’t a new phenomenon any longer, but the number of persons now using vapes, or more accurately, “nicotine dispending devices” have grown significantly in the last five years. A quick internet search on “statistics on vaping in the United States” provides many articles on the...

The Law Spot-Existing High-rise condominium buildings

The Law Spot Section 718.112(2)(L) of the Florida Statues was changed in the 2019 legislative session by HB 7103. The time required for retrofitting an existing high-rise condominium building has been extended to January 1, 2024. New language in section 718.112(2)(L) requires an association to ensure compliance with the Florida...

Updating Your Condos plus Saturday Board Cert Classes!

The Importance of Modernizing Common Areas in Florida Condominium Buildings Guest contributor, Jeff Solomon In Florida’s competitive real estate landscape, the aesthetic and functional appeal of common areas in condominium buildings plays a critical role in attracting residents and maintaining property values. Common areas, such as lobbies, hallways, clubhouses, pools,...

February 2025 | Q&A Clarifications and Upcoming Board Member Certs

I would like to provide information on several topics I have received questions about and attempt to provide some clarifications. Condominium and HOA Board Member Certification There has been much confusion and misinformation about these new requirements. I will try to simplify the issue.   I understand the confusion regarding...

Alert Concerning Community Association Estoppel Certificates

Greetings to all of our community association managers and a belated welcome to 2024. I would like to start our monthly newsletters for this year with a Legislative Alert concerning Community Association Estoppel Certificates. What you should know: Senate Bill 278 has financial impacts on community associations. The original filed...

Big Data and AI in Construction

Hello and Best Wishes for the Holidays! As a part of our ongoing services for the construction industry, I decided to change how we use our newsletter platform; to serve as an aggregator of what I feel is useful information for those in the construction industry looking to stay on...

Legislative Update

The 2022 Florida legislative session ended Friday, March 11, 2022. They did have to come back on Monday, the 14th to finalize the budget, which is the only bill they must pass each year. We do not normally publish information about legislation until it is signed by the governor. This...

Condominium Association Manager

Job Description Look for a full time on-site licensed CAM for a large Condominium Community in Tarpon Springs, FL. Must have at least five (5) years of experience in managing condominiums. The ideal candidate is experienced in Accounting (TOPS Software), Budgeting, Preparing Financials. Board Meetings and Preparing Agendas, Minutes, Newsletters,...

Ask Fred

At Gray Systems, we believe that learning shouldn’t end once you step out of the classroom. This blog allows Fred to share his expertise in the Community Association Management (CAM) and Contractor (CILB & ECLB) industries. It’s a place to discuss industry related trends, code changes, insight, and know-how.

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Updating Your Condos plus Saturday Board Cert Classes!

The Importance of Modernizing Common Areas in Florida Condominium Buildings Guest contributor, Jeff Solomon In Florida’s competitive real estate landscape, the aesthetic and functional appeal of common areas in condominium buildings plays a critical role in attracting residents and maintaining property values. Common areas, such as lobbies, hallways, clubhouses, pools, and fitness centers, are the shared spaces that define the living experience for residents. Investing in the modernization of these areas is not just an aesthetic

Read More

February 2025 | Q&A Clarifications and Upcoming Board Member Certs

I would like to provide information on several topics I have received questions about and attempt to provide some clarifications. Condominium and HOA Board Member Certification There has been much confusion and misinformation about these new requirements. I will try to simplify the issue.   I understand the confusion regarding the board member certification courses. The provisions added last year for condominium board members certification requires a four-hour course with instruction on the following topics:

Read More

Alert Concerning Community Association Estoppel Certificates

Greetings to all of our community association managers and a belated welcome to 2024. I would like to start our monthly newsletters for this year with a Legislative Alert concerning Community Association Estoppel Certificates. What you should know: Senate Bill 278 has financial impacts on community associations. The original filed bill would have prohibited associations from charging any fees for the preparation of certificates of assessment (estoppel certificates) which would have been terrible for community

Read More

Big Data and AI in Construction

Hello and Best Wishes for the Holidays! As a part of our ongoing services for the construction industry, I decided to change how we use our newsletter platform; to serve as an aggregator of what I feel is useful information for those in the construction industry looking to stay on top of what is happening in our industry. In researching the news, I came across this article regarding AI (Artificial Intelligence) and the construction industry

Read More

Legislative Update

The 2022 Florida legislative session ended Friday, March 11, 2022. They did have to come back on Monday, the 14th to finalize the budget, which is the only bill they must pass each year. We do not normally publish information about legislation until it is signed by the governor. This is a lesson learned a number of years ago, when I started spreading the word about significant changes for community associations as soon as the bill passed, only

Read More

Ask Fred

At Gray Systems, we believe that learning shouldn’t end once you step out of the classroom. This blog allows Fred to share his expertise in the Community Association Management (CAM) and Contractor (CILB & ECLB) industries. It’s a place to discuss industry related trends, code changes, insight, and know-how.

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